Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. The employee handbook should provide an easy-to-understand description of each policy, program or procedure.
PDF Employee Handbook 50-State Hiring Kit Guide to hiring or relocating employees in every state. Several recent legal and cultural changes may influence the practices and policies of employers and their expectations of employees. But waittheres more! California passed SB 523. Let our Employee Handbook Builder assist you. Our Bereavement Leave policy has been updated accordingly. Yes, you can edit the handbook at any time during the life of your subscription. By now, many employers have written policies that address masks, vaccination, social distancing, and other safety measures to help prevent the spread of COVID-19 in the workplace. We have a smaller company, do you cover whether we need to include FMLA or not? Here are some key areas HR professionals should check for compliance: Leaves of absence. "The pandemic has given rise to a growing number of companies shifting to operating with hybrid workforce models, and many employees have expressed a preference for remote and flexible work arrangements," observed Jim Evans, an attorney with Alston & Bird in Los Angeles. var temp_style = document.createElement('style');
Worth noting is that employers should ensure their policy is equitable for male employees in same-sex partnerships by offering paternity leave in addition to maternity leave. One-time purchase options for routine business legal documents. has reinstated the state legislatures revisions. My company handbook is out-of-date, can we import our old handbook into your system and edit it? Utah has restricted the use of vaccination or immunity status in employment decisions with some exceptions. Your handbook is hosted on secured servers and can be made available over the web to employees with real-time updates you provide. California passed SB 1044, Our Cell Phone Policy and Health and Safety Policy have been updated with California specific language to reflect these changes. 2022: LIKE SAVE PRINT EMAIL . Join us at SHRM23 as we drive change in the world of work with in-depth insights into all things HR. Creating and updating an employee handbook can be overwhelming, costly and expose you to unnecessary risk. Updated: Oct 18, 2022, 2:00pm Editorial Note: We earn a commission from partner links on Forbes Advisor. Among other the things, the policy should direct non-exempt employees to record all of the time they work and expressly prohibit off-the clock work (however, if they do perform off-the clock work, you must pay them for this time). Previously, federal and state law allowed monitoring of these devices when express or implied consent was given by the employee. Are you already subscribed and saving time building and updating your employee handbook? A NY Hero Act Plan tool has also been added to the Policy Library. These could include changes to corporate policies or local, state, or federal laws and regulations. Our proprietary legal technology pairs automation with real legal expertise, so you can automatically generate and update California employee handbooks. Especially this year. 2023 ADP, Inc. All Rights Reserved. Stories and testimonials direct from our customers. Editorial Note: We earn a commission from partner links on Forbes Advisor. If there is a company dress code, such as a uniform or dress-down Fridays, this should be included in the handbook so all employees understand the wardrobe expectations at all times. The employee handbook can be a useful tool to remind employees of benefits that are available to them, as well as any policies and procedures that impact compensation. 4. "Employers should be vigilant on the wage and hour front, as many states are updating their overtime and minimum wage regulations, many of which overlap with federal law," McCarthy and Peet said. See a snippet of our latest updates below. Our Meal and Rest Break Policy has been updated to reflect these changes. Check back next week for our Tip of the Week on break periods. Whether you need offer letters, employee contracts, separation agreements, independent contractor agreements, or NDAs, we can help.
Employee Handbooks - SHRM Policies are also important for communicating company expectations and requirements. The Bloomington, Minnesota Earned Sick and Safe Time ordinance goes into effect July 1, 2023. The information in the State of Colorado Classified Employee Handbook is provided for the convenience of members of the State of Colorado community.
Top Employee Handbook Updates for 2021 Access the Handbook Builder. extended the 2022 COVID-19 Supplemental Paid Sick Leave, issued final rules for its Paid Family and Medical Leave Insurance Program. A clear policy regarding offboarding procedures can be incredibly helpful in avoiding disputes or confusion. The Federal government passed the Providing Urgent Maternal Protection for Nursing Mothers Act (PUMP Act). The District of Columbia updated its Paid Leave Act.
PDF State of Colorado Employee Handbook There is no set time frame on how frequently an employee handbook should be reviewed and updated, but an employer may want to establish an internal review standard, such as every two years. Getty Table of Contents. In just 2 minutes, see how easy it is to create and maintain Employment legal documents with SixFifty. Yes, we all wish the employee handbook was a one-and-done deal but its not. Join us at SHRM23 as we drive change in the world of work with in-depth insights into all things HR. Many states are passing legislation surrounding legalized marijuana, protected classes, and COVID-related considerations that will dramatically affect HR compliance regulations. These policies are . There are now 36 states that have legalized medical marijuana, 15 legalizing recreational use. Any employee handbooks should be reviewed by your legal counsel for compliance with federal and state laws and regulations and should be modified to suit your organization's culture, industry and practices. While this part is mainly for U.S. companies, which have laws on exempt and non-exempt employees, it is still important to know if it relates to you as well. Employers should ensure their substance abuse policies comply with all state laws. Blasdel Building. $('.container-footer').first().hide();
Hoffman suggested that HR departments create a digital file for any legal updates received electronically and let the entire HR team add to the file. $("span.current-site").html("SHRM MENA ");
While employees dont necessarily need a printed copy of the employee handbook (especially in remote workplaces), all employees should have access to the handbook, whether printed or digital. Here are some examples: In some cases, federal, state, and local rules may even conflict. When youre hiring employees in California, your employee handbook should cover all notable state and federal policies. An employee handbook is a document that communicates your company's mission, policies and expectations. Our EEO and Anti-Discrimination Policy has been updated. On-demand videos of product features and common questions.
Updating Your California Employee Handbooks in 2022 For a comprehensive review of your 2022 employee handbook, contact the experts at HRinDemand, your total people solution.
How to Write and Update Your Employee Handbook + Template - WorkforceHub An employee handbook is not an employment agreement, and as such, it should include a brief statement confirming that the handbook does not create an employment contract. State employees shall not accept gratuities, money, or any type of gift or service from a company This change impacts the State Addenda but not the Employee Handbook or Policy Library. Each of the following policies must be included in your employee handbook: California offers additional protections to its employees, including paid sick leave, crime victim and domestic violence leave, voting leave and more. With many employees working remotely and/or on flexible schedules, employers should ensure the policy meets their needs. Many state and local wage rates have been increasing in phases each year to ultimately reach $15 an hour, and some have already reached or surpassed that rate. As a result, knowing how to track hours is essential. Social Security Policy This policy has been added to the Employee Handbook and Policy Library.
SPD: Employee Handbook - IN.gov Bloomington, Minnesota amended its upcoming Sick and Safe Time law. States that appropriate disciplinary action, up to and including immediate termination, will be taken against any employee who violates the policy. When in doubt, seek the counsel of an experienced employment attorney to assist you in identifying blind spots and ensuring that your handbook helps limit the companys potential legal and financial exposure. You may also want to consider including a letter from the CEO or company leadership that reminds employees of their critical role in the company. Your handbook should explain how employees clock in for shifts. If you have a professional development policy, you can take the heat off a manager to make decisions about whether an employee should be allowed to attend an expensive conference. You may want to have an attorney review your anti-harassment and non-discrimination policy to ensure that you are complying with applicable laws and regulations. To help support our reporting work, and to continue our ability to provide this content for free to our readers, we receive compensation from the companies that advertise on the Forbes Advisor site. In this article, we provide information on the benefits of an employee handbook, what to include in an employee handbook and how often to review and update an employee handbook. Because our employee handbook builder uses expertly crafted language provided by our legal partners at Jackson Lewis, importing outside language is not possible. The Military Leave Policy has been updated to reflect these changes. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID");
It can be accessed anywhere with an Internet connection including on tablets and smart devices. Similarly, the employee handbook can also be an important part of the new employee onboarding process by informing employees of when and how often they are paid (weekly, biweekly, monthly), whether there is a waiting period before benefits start and any relevant standards for promotion. An employee handbook is one of the most important components employment attorneys advise companies to have and update regularly. My company handbook is out-of-date, can we import our old handbook into your system and edit it? Do now: Im advising employers to get out ahead of the paid family leave trend now and consider mirroring a policy similar to Colorados sooner rather than later. She regularly advises CBD, construction, and technology companies, as well as individuals and companies in a wide range of other industries. Understand if your company is a data processor or controller. Employers should ensure their substance abuse policies comply with all state laws. It's also a best practice to have policies on standards of conduct, drug and alcohol abuse, disciplinary action, confidentiality, conflicts of interest, and workplace violence. Check outSHRM's employee handbook builder.]. For example, a dress code that prohibits certain kinds of ethnic dress, such as traditional African or East Indian attire, but otherwise permits casual dress would treat some employees less favorably because of their national origin. 2023 Forbes Media LLC. Finally, take note that the paid sick leave policies are unique for Berkeley, Emeryville, Los Angeles, Oakland, San Diego, San Francisco, and Santa Monica: if you hire employees in those locations, be prepared to create different policies based on those requirements. For other workplaces, location-based addendums or COVID addendums will be a better strategy.
PDF State Employee Handbook The SHRMEmployee Handbook Builder is a browser-based system, unlike software products that require you to download files onto your desktop. "Employers need to be aware of the laws in their jurisdictions governing COVID-19 vaccine mandates," McCarthy and Peet said.